Alert
$15,000.00 was moved out of reserves on March 18, 2026
Ask
Landscaping is 22% over budget year to date
Ask
Repairs & Maintenance is 68% over budget year to date
Ask
New vendor: $4,800.00 paid to J&R Property Services
Checked and OK
- Operating - Pacific Community Bank reconciles to the books and the bank statement ($89,462.40)
- Reserve Money Market reconciles to the books and the bank statement ($597,905.18)
- Operating - Pacific Community Bank: the bank statement adds up and every cleared item matches the books
- Reserve Money Market: the bank statement adds up and every cleared item matches the books
- Reserve contributions are on schedule ($18,000.00 year to date)
- Delinquent accounts fell (5 to 4)
- Payments to Green Valley Landscaping ($12,450.00) match the $7,500.00 monthly contract plus an approved quote ($4,950.00, approved March 2, 2026)
- Payments to Sierra Pool Service match its contract on file
Monthly review checklist
- ✓ Reconciliation of the operating accounts
- ✓ Reconciliation of the reserve accounts
- ✓ Actual revenues and expenses vs. budget
- ✓ Bank statements for all accounts
- ✓ Income and expense statement
- ✓ Check register
- ✓ General ledger
- ✓ Delinquent assessment receivable report
Bank statements: Bank statements were downloaded directly from the bank, so management's numbers were checked against an independent source.
For the minutes: The board reviewed the March 2026 financial reports and bank statements. 4 items were referred to management for explanation.
These are differences between the documents we received. Most have ordinary explanations, and we don't draw conclusions about why they happened. For anything the records don't resolve, we suggest talking with your association's CPA or attorney. Second Signer is not an audit, review or compilation and does not guarantee that every error or irregularity will be found.
Details
Each item below shows what we found in the documents and which records would explain it.
Alert
$15,000.00 was moved out of reserves on March 18, 2026
It went to the operating account (memo: "Transfer to operating"). Reserve money is set aside for major repairs and replacements. The board's minutes or approval records would show whether this transfer was approved and what it was for.
Where: General ledger
Ask
Landscaping is 22% over budget year to date
$27,450.00 spent vs. $22,500.00 budgeted ($4,950.00 over).
Where: Budget comparison, acct 8010
Ask
Repairs & Maintenance is 68% over budget year to date
$10,100.00 spent vs. $6,000.00 budgeted ($4,100.00 over).
Where: Budget comparison, acct 8075
Ask
New vendor: $4,800.00 paid to J&R Property Services
Not paid in the prior 12 months. The invoice and any contract would show what the work was.
Where: Check register, #1057